Executive Board Meeting 10-22-09 Highlights

The second monthly meeting of the 2009-2010 Board of Directors took place on Thursday, October 22, 2009 at 7:30, despite lots of sickies everywhere!  We are so grateful to all who were able to attend and hope that those who were home are feeling much better by now! You were missed!  For more detailed reports. click on the committee on the sidebar to the right.

1. Call to Order at 7:30
2. Roll Call
3. Approval of September Minutes
4. Treasurer's Report
5. Standing Committee (monthly)  Report Highlights: (committees not listed were absent).

• Building Committee-beautiful new radiators! Need painting!
• Publicity Committee-would love some more members-5 more board members signed on at the meeting!
• Newsletter Committee-Target date of Nov.1.  Committee chairs-please send 100-150 words re: what's happening!
• Membership Committee-lots of exciting ideas about image, memberships levels, a community card and membership mailouts.

     6.  Special Committee (as appropriate) Report Highlights:

• Railroad Run Committee-did you know it's the oldest running road race in Virginia? (I didn't!) discussion re: Green Faire becoming separate committee, this event will be our biggest fundraiser since this year is without the Variety Show.
• Holiday Weekend Committee-gingerbread house judging, Santa, toy donations, including a charitable donation were discussed.
• Concert Ballet Committee-Nov. 15 3:00 The Nutcracker Suite. $8 adults, $5 children.
• Outreach Committee-Black History Event Feb. 5,6 at Blackwell Auditorium, RMC.  True celebration of our history-needing more volunteers.

The board discussed further the importance of signing up for at least one of each type of committee under Unfinished Business  In New Business, continuation of learning about grants, grant writing, and updating our mission statement has been going along nicely.  A committee was recommended to help review and prioritize the new mission statement.  The board expressed sadness for our center's executive director's father who has been ill.  A suggestion was made re: adding a new committee for fundraising-by-laws would need to be studied.  Will carry this idea over for next month's old business.

Announcements:

• Next board meeting-Thurs. Nov. 19
• Halloween 2009-children decorate 1-3, Trick-or-Treat 6-9, Hanover Concert Band plays spooky music 6:45.
• Train Day-Nov. 14
• Holiday Weekend- Nov. 5-6
• Railroad Run-April 10, 2010

The board meeting adjourned at 8:40.  Thanks all!